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Home > SmartVault Dashboard > SmartVault Dashboard How-To Guides > Send Organizers in Bulk from the SmartVault Dashboard

Send Organizers in Bulk from the SmartVault Dashboard

Overview

Sending Lacerte Organizers to your clients is a huge part of a tax preparer's workflow. Now you can send Organizers in bulk right from the SmartVault Dashboard. At the same time you can view the different states in which the client organizers are. You can get to see a summarized report view of the Client Organizers.

Steps

  1. Access the SmartVault Dashboard.
  2. Select Send to Clients from the Dashboard account menu.
    CP_dashboard select send to.jpg
  3. This will open the following page

Send organizers.png

 

The boxes at the top display various states of the organizers. Here, it is a kind of linear workflow in the following order:

1. Print - Shows how many organizers have been Printed to Smartvault

2. Sent - The number of organizers that have been sent to client are displayed here.

3. Downloaded - Out of those sent, how many have been actually downloaded by clients at their end

4. Reminder Sent - If you have sent something but it has not been downloaded by client, there is an ability to send reminder too. This box displays the no. of reminders sent to client.

5. Ready to Prepare - Lastly, you also get the ability to mark them as 'Ready to Prepare' once you know that the taxes are organized and ready to be prepared. Select client(s) by putting a check in front of each client's row and click 'Mark as Ready to Prepare' at the top. Once you mark, the count in the box will automatically increase.

 

Additional features:

1. Filter views - You can filter various views whether you want to see individual clients or corporate etc. This can be done by clicking on the top right link. You can also choose the tax year from the next drop-down.

Filter organizers.png

 

2. Filter results - You can filter out the clients on the basis of any of the statuses (For eg. filter by organizers sent to client). This can be done by clicking on the box which brings up the filter icon so that you can identify the criteria and the results filter accordingly. Clicking again takes the filter off.

3. Progress Bar - Along with the numbers you can view the Progress bar as well which indicates the status visually.

How to Send Organizers

  1. Click Send Organizers.
  2. Check each client you'd like to send an Organizer to.
  3. Click Send Organizer Email CP_Dashboard_send_organizer_icon.jpg.
  4. Click OK when presented with a dialog box.
  5. You'll be presented with a confirmation message indicating the Organizers have been sent. Click Close to continue.
    CP_Dashboard_organizer_confirmation_message.jpg 

 

As soon as you send organizer email, the count in the 'Sent' box would increase. Also, the state of the column 'Sent to client' will change from No to Yes.

 

If you want to edit the text of the email your client receives, learn how to customize email templates.

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Last modified
06:42, 28 Jan 2016

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